No coding required

    How VocaIQ Works - Your AI Agent, Fully Managed

    VocaIQ AI receptionist is fully managed by our team. We handle your setup, configure your phone routing, and connect your calendar - no coding required. From that moment, your AI answers inbound calls 24/7, books appointments, and can deliver a call summary when configured.

    Managed
    Setup
    0
    Lines of code
    24/7
    Coverage
    10+
    Integrations

    How It Works: 5 Simple Steps

    Most businesses are live within days. Here is exactly what happens.

    1
    🔑

    Sign Up & Choose Your Plan

    Create your VocaIQ account and select the plan that fits your business. AI Receptionist starts at $297/mo, AI Sales Agent at $497/mo, and AI Operations Suite at $997/mo. No setup fee, no long-term contract.

    ✓ Our team reviews your selection and kicks off onboarding.
    2
    ⚙️

    Configure Your AI Agent

    Add your business name, services, hours, FAQs, and custom greeting directly in the dashboard. Your AI learns your business voice and knows exactly how to respond to callers.

    ✓ Configured by our team during onboarding.
    3
    📞

    Forward Your Business Number

    Point your existing business phone number to VocaIQ using a simple call-forward - the same feature already built into every carrier. No new number required, no porting, no downtime.

    ✓ We provide forwarding steps for your carrier during onboarding.
    4
    📅

    Connect Your Calendar

    Sync Google Calendar or Microsoft Outlook with one OAuth click. VocaIQ checks real-time availability and books confirmed appointments directly into your calendar - no double bookings.

    ✓ We connect approved integrations as part of onboarding.
    5
    🟢

    Go Live: AI Answers Inbound Calls

    Your AI receptionist is live. It answers inbound calls instantly, 24 hours a day, 7 days a week. It handles bookings, answers FAQs, qualifies leads, and can deliver a call summary and transcript when configured.

    ✓ Launches after our team finalizes setup checks with you.

    What Happens During a Call

    From ring to transcript, here is the real-time flow.

    0:00
    Customer calls your number
    The call routes to VocaIQ through your existing call-forward.
    0:01
    AI answers instantly in your business voice
    Your custom greeting plays immediately - no hold music, no voicemail.
    0:05
    AI understands the request
    Natural language AI identifies the caller's intent: booking appointment, asking a question, or flagging an emergency.
    0:30
    AI takes action
    Books the appointment in your calendar, answers the FAQ from your knowledge base, or transfers the call to your phone for emergencies.
    Call ends
    You receive a call summary
    SMS and email with call transcript, caller name, intent, and action taken - delivered after the call when configured.

    Works With Your Existing Tools

    Integrations with the tools your business already uses.

    Google Calendar
    Microsoft Outlook
    HubSpot
    Zoho CRM
    ServiceTitan
    Zapier
    Slack
    GoHighLevel
    Stripe
    Twilio
    Jobber
    Acuity Scheduling

    Plus custom integrations for your specific systems. See all integrations →

    Frequently Asked Questions

    Everything you need to know before you get started.

    QHow long does VocaIQ setup take?

    VocaIQ setup is fully managed. Our team handles everything - from configuring your business info and phone routing to connecting your calendar. No coding or IT support required.

    QDo I need to change my business phone number?

    No. You keep your existing number. Setup is a simple call-forward from your carrier - the same feature already in your phone plan. VocaIQ answers on your behalf, and callers always see your number.

    QWhat happens if I currently send calls to voicemail?

    VocaIQ answers before voicemail ever picks up. Your AI receptionist intercepts the call first, engages the caller in real conversation, and only sends a message to you if needed - never to a generic voicemail box.

    QCan VocaIQ book appointments in my existing calendar?

    Yes. VocaIQ integrates with Google Calendar and Microsoft Outlook via OAuth. It checks your real-time availability and books confirmed appointments directly, eliminating double-bookings and manual scheduling.

    QWhat happens when the AI can't answer a question?

    If a question falls outside your configured knowledge base, the AI can do one of three things based on your settings: transfer the call live to your phone, take a detailed message and send it to you via SMS and email, or ask the caller to hold while it escalates. You're always in control.

    Ready to see it live?

    See It Live

    Try our AI agent right now - no account needed. Hear exactly how it sounds for your business.

    Try the Live DemoView Pricing

    No credit card required. No commitment.