No coding required

    How VocaIQ Works — Set Up Your AI Receptionist in 5 Minutes

    VocaIQ AI receptionist is set up in 5 minutes. You add your business info, forward your phone number, and connect your calendar — no coding required. From that moment, your AI answers every call 24/7, books appointments, and sends you a summary after each conversation.

    5 min
    Setup time
    0
    Lines of code
    24/7
    Coverage
    55+
    Integrations

    The 5-Step Setup

    Most businesses are live in under 5 minutes. Here is exactly what happens.

    1
    🔑

    Sign Up & Choose Your Plan

    Create your VocaIQ account and select the plan that fits your business. AI Receptionist starts at $297/mo, AI Sales Agent at $497/mo, and AI Operations Suite at $997/mo. No setup fee, no long-term contract.

    ✓ Takes under 60 seconds.
    2
    ⚙️

    Configure Your AI Agent

    Add your business name, services, hours, FAQs, and custom greeting directly in the dashboard. Your AI learns your business voice and knows exactly how to respond to callers.

    ✓ About 2 minutes in the dashboard.
    3
    📞

    Forward Your Business Number

    Point your existing business phone number to VocaIQ using a simple call-forward — the same feature already built into every carrier. No new number required, no porting, no downtime.

    ✓ Under 1 minute. Works with any carrier.
    4
    📅

    Connect Your Calendar

    Sync Google Calendar or Microsoft Outlook with one OAuth click. VocaIQ checks real-time availability and books confirmed appointments directly into your calendar — no double bookings.

    ✓ 1-click OAuth. Google Calendar & Outlook.
    5
    🟢

    Go Live — AI Answers Every Call

    Your AI receptionist is live. It answers every inbound call instantly, 24 hours a day, 7 days a week. It handles bookings, answers FAQs, qualifies leads, and sends you a full transcript and summary after every call.

    ✓ Live the moment you save.

    What Happens During a Call

    From ring to transcript in under 60 seconds. Here is the real-time flow.

    0:00
    Customer calls your number
    The call routes to VocaIQ through your existing call-forward.
    0:01
    AI answers instantly in your business voice
    Your custom greeting plays within one second — no hold music, no voicemail.
    0:05
    AI understands the request
    Natural language AI identifies the caller's intent: booking appointment, asking a question, or flagging an emergency.
    0:30
    AI takes action
    Books the appointment in your calendar, answers the FAQ from your knowledge base, or transfers the call to your phone for emergencies.
    Call ends
    You receive a full summary
    SMS and email with call transcript, caller name, intent, and action taken — sent within seconds of the call ending.

    Works With Your Existing Tools

    55+ integrations, including the tools your business already uses.

    Google Calendar
    Microsoft Outlook
    HubSpot
    Salesforce
    ServiceTitan
    Zapier
    Slack
    Jobber
    GoHighLevel
    Zoho CRM
    Stripe
    Twilio

    And 40+ more via Zapier and native API. See all integrations →

    Frequently Asked Questions

    Everything you need to know before you get started.

    QHow long does VocaIQ setup take?

    VocaIQ setup takes 5 minutes. You add your business info (2 min), forward your phone number (under 1 min), and connect your calendar (1 click). No coding or IT support required.

    QDo I need to change my business phone number?

    No. You keep your existing number. Setup is a simple call-forward from your carrier — the same feature already in your phone plan. VocaIQ answers on your behalf, and callers always see your number.

    QWhat happens if I currently send calls to voicemail?

    VocaIQ answers before voicemail ever picks up. Your AI receptionist intercepts the call first, engages the caller in real conversation, and only sends a message to you if needed — never to a generic voicemail box.

    QCan VocaIQ book appointments in my existing calendar?

    Yes. VocaIQ integrates with Google Calendar and Microsoft Outlook via OAuth. It checks your real-time availability and books confirmed appointments directly, eliminating double-bookings and manual scheduling.

    QWhat happens when the AI can't answer a question?

    If a question falls outside your configured knowledge base, the AI can do one of three things based on your settings: transfer the call live to your phone, take a detailed message and send it to you via SMS and email, or ask the caller to hold while it escalates. You're always in control.

    Ready to see it live?

    See It Live in 60 Seconds

    Talk to Alex, our AI receptionist, right now — no account needed. Hear exactly how it sounds for your business.

    Try the Live DemoView Pricing

    No credit card required. Live in 5 minutes.